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Travel Grants

YSC’s Travel Grant program helps decrease the financial burden of travel and increases access to quality education and support at YSC events to all who need it.

Travel Grants are needs-based and distributed based on the requirements below, on a first-come, first-served basis. While YSC works with donors and sponsors to fund all attendees who demonstrate need, once funds are depleted, the application process is closed.

Helpful Tips

  • Please don’t register for the YSC Wellness Summit until you hear from us. Once you get confirmation that your application was received, you will see additional information on registering.
  • Priority will be given to those who have not received a travel grant to any YSC event in the last 2 years.
  • With an approved travel grant, you may receive up to $700 in hotel and travel expenses including:
      • Hotel stay at the Hyatt Regency Coconut Point. This is a value of $189 plus tax/resort fee. You must make your own hotel reservation using a personal credit card and will be reimbursed after the YSC Wellness Summit
      • Transportation-related expenses (flight, bus, train, parking, ground transportation to/from the hotel, mileage) to be reimbursed after the Summit.
  • The application process is open until August 1, 2024 or until funds run out.
  • We will notify applicants within 10 business days after submitting their application.
  • Travel Grants are meant to supplement your travel costs and may not cover all of your expenses. We strongly encourage you to research travel costs to better understand the additional amounts for which you may be personally responsible.

 

Eligibility Requirements

  • Demonstrated financial need based on household income. You may be required to provide additional information.
  • Priority is given to young breast cancer survivors and young adults living with metastatic breast cancer, with additional funds available for co-survivors.
  • Priority will be given to those who have not received a travel grant to any YSC event in the last 2 years.
  • If you receive a travel grant, you may participate in the Wellness Summit cycling track (TDP), restore track, or both.
  • You must be in good standing with Young Survival Coalition (YSC) conferences and events. YSC reserves the right to decline a Travel Grant application if applicants provide misinformation or otherwise show misconduct at any YSC event.

 

Travel Grant Allowances

The total amount of travel grant reimbursement may not exceed the parameters listed below. As noted, you will also receive a separate registration fee waiver code, which has a value of $150 USD.

Eligible travel grant items may include (up to $700 USD):

  1. One registration fee waiver (code will be provided once your application is processed).
  2. 2 nights at the Hyatt Regency Coconut Point . This is a value of $189 plus tax and a $10 resort fee. You must make your own hotel reservation using a personal credit card.
  3. Transportation-related expenses (flight, bus, train, parking, ground transportation to/from the hotel, mileage) to be reimbursed after the Wellness Summit.
      • If traveling by car, we can only reimburse for mileage at the approved Federal rate at your time of travel (current rate is 67 cents per mile), tolls and hotel self-parking.
      • You may also submit for the cost of travel insurance if it is purchased specifically for your flight to/from the YSC Wellness Summit.

 

The following items are not covered:

  • Gas and rental cars
  • Valet parking/private cars
  • Airline tickets purchased with frequent flier/rewards miles and any related fees
  • Airline seat upgrades
  • Food and drinks not provided by the conference
  • Alcohol

 

When applying for a travel grant, please take into consideration your financial need and your commitment to attending the YSC Wellness Summit. YSC is dedicated to using these funds to help as many attendees as possible, and cancellations impact our ability to do so.

If you have any questions, please email: travelreimbursement@youngsurvival.org or call: 516.268.6706. We are here to help!

Fill Out travel grant Form below

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Looking for a way to make your Travel Grant go farther?

This year you can fundraise to get your hotel room covered and help another survivor, thriver and co-survivor get to the YSC Wellness Summit.

Check out this year’s fundraising incentives!


Contact Information




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Personal Information

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*Maximum of 1 co-survivor per survivor attending may apply for a travel grant.

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Financial Need


Household income includes the income of all those who you indicated above. If this is not shared income (for example a roommate), do not include that person in the number of people living in your household or in the household gross annual income.

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Agreements & Terms

It is important that you read through the terms and conditions below. Failure to comply could make you ineligible for financial assistance from YSC.

  1. If you receive a travel grant and decide not to attend or would like to decline the travel grant, please contact travelreimbursement@youngsurvival.org immediately. Failure to do so may make you ineligible for future travel grants from YSC.
  2. If you do not register for the event within 2 weeks of receiving your travel grant, your travel grant will be canceled.
  3. You must secure and cover all of your hotel and transportation expenses upfront. YSC will not pay for your hotel and transportation costs in advance of the conference, but we will reimburse you afterwards in the amounts indicated above. All receipts must be provided. Please review eligibility and reimbursement criteria above before proceeding. 
  4. You must make your own hotel reservation using a personal credit card.
  5. You are required to check-in at the travel grant registration table when you arrive at the event. Please bring a valid photo ID. You are also required to sign-in with your full signature. Failure to do so may disqualify you from reimbursement.
  6. In order to be reimbursed for your transportation expenses, you must complete a reimbursement form and submit a receipt for each item listed on the form. Hotel, plane, train, and bus receipts must include dates, your name and the amount paid. Parking and toll receipts must include the dates, locations and amount of purchase. For mileage, please include driving directions that show your mileage from home address to conference venue (using a platform like Google Maps or MapQuest). The deadline to submit forms and receipts is October 10, 2024.
  7. You must be at least 18 years old to receive a travel grant.
  8.  We understand that airlines are seeing higher cancellations and delays. We strongly encourage you to plan your travel with that in mind. Give yourself some buffer time! Should your travel plans change due to cancellations or delays (or a positive COVID-19 test for example), it is your responsibility to recuperate any travel costs and/or secure appropriate trip insurance in advance.
  9.  If you do not attend the conference and did not notify travelreimbursement@youngsurvival.org in advance, or you do not submit for reimbursement after the conference has concluded, you will not be eligible for travel grants at future YSC conferences.
  10.  We strongly encourage you to attend the entire Wellness Summit. Failure to do so may make you ineligible for future financial assistance.
  11.  Final approval of all travel grant applications is up to the discretion of Young Survival Coalition. 


Payment Information
There is a required $10 non-refundable application processing fee to apply for a Travel Grant. 




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Credit Card Information






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